Office fitout companies are an important partner for any company looking to have their office designed to reflect their values, objectives and aesthetic aspirations.

With the guidance of a well experienced office fitout firm, your office space will be transformed into an environment that you may not have considered possible, and that will impress you, your staff and your clients.

What are office fitout companies?

Office fitout companies are specialist firms that provide a full service of commercial interior design, workspace planning, construction, and project management services to transform office spaces into functional and aesthetically pleasing commercial environments.

A well-crafted strategy to make the company’s brand memorable is also at the fore of a great office fitout.

Commercial fitout companies collaborate with clients to optimize workspace layout, enhance interior design, and integrate modern amenities to meet the specific needs and objectives of businesses.

What do You Get with an Office Fitout?

The potential of your office space requires more than just a fresh coat of paint or a few new desks and fancy reception area — it demands a holistic approach that addresses every aspect of the
workspace environment. That’s where office fitout companies like IN2 SPACE Interior Design and Project Management, are responsible for shaping the city’s dynamic workspace environment.

Our approach first and foremost is to listen. We can then gain a valuable insight into your business which then translates into providing the correct guidance on office layout optimization, carefully planned construction, and meticulous attention to detail in every office fitting and furnishing.

From office interior design conceptualization to completion, we’re the creative force behind crafting bespoke work environments tailored to the unique identities and aspirations of our clients.

From chic or funky start-up lofts to sleek corporate headquarters, office fitout designers weave together elements of style, functionality, and culture to craft bespoke work environments that reflect the desired vision.

What you get with a commercial fitout is a complete office design, as distinct from an interior design. The layout, construction, interior design and office fittings / furnishings are all encompassed in an office fitout.

Because each office fitout has constraints based on floor size and budget it’s important to engage someone with experience from office fitout companies who know how to project management from concept to completion, ensuring the desired result is captured in the project outcomes.

Why Choose IN2 SPACE Interior Design and Project Management as your Office Fitout Company

An exceptional office fitout company will constantly push boundaries and redefine workspaces to inspire creativity, foster collaboration, and elevate employee well-being.

With a finger on the pulse of office design trends and a commitment to excellence, experienced fitout companies look to the future and company projections, when formulating an office fitout for an existing space.

From the strategic layout that maximizes space utilization to the carefully curated interior elements that reflect the company's culture, every facet of the office fitout is crafted with precision and purpose.

With our expertise, clients not only receive a stunning office space but also a seamless journey from vision to reality, guided by our unwavering commitment to excellence in project management and execution.

For businesses seeking to elevate their workspace to new heights, partnering with a fitout company in Melbourne such as IN2 SPACE Interior Design and Project Management is a choice you can make with confidence. Why not have an informal conversation with us today. (03) 9348 1999

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 When a company is looking to create or change their office environment, they may be confused and wondering “what is the difference between an office Fitout design and commercial interior design?

Would you search for an office designer that has expertise in office Fitouts or one that provides commercial interior design?

While they may seem synonymous, understanding their subtle yet significant differences is essential for businesses aiming to revamp their space in line with their objectives.

What Sets an Office Fitout Apart From a Commercial Interior Design?

Office fitouts revolve around transforming raw office spaces into functional, tailored environments. The focus is on spatial planning, infrastructure, and furniture to optimize productivity and efficiency.

The best fitout companies aim to create a workspace that aligns with the specific needs and workflow of a business, whilst having real life commercial experience with construction costs, building logistics and works planning which become especially important in office refits.

On the other hand, commercial interior design and designers may or may not have experience specifically in the nuances of Office Fitout design. Commercial interior design still has functionality as crucial and pivotal, but it delves into the aesthetic and experiential realms of commercial spaces.

Its primary objective is to craft immersive brand experiences and evoke emotional connections with customers and staff alike.

Without a specialty in office fitout design, the design outcome will not be holistic and may not perfectly target the outcome required.

How a Fitout and Interior Design Cross Over

Despite their distinct focuses, office fitouts and commercial interior design intersect. Both aim to enhance the overall functionality and aesthetics of a space, albeit with different priorities.

By understanding this intersection, businesses can strike a balance between creating a workspace that boosts productivity internally and resonates with customers or clients externally.

In essence, office Fitout design lay the groundwork for a functional workspace, while commercial interior design adds layers of brand identity and engagement.

Together, they form a cohesive strategy for transforming spaces that not only facilitate work but also leave a lasting impression on clients and visitors.

Reimagine Your Office Space with IN2 SPACE Interior Design and Project Management Melbourne

IN2 SPACE Interior Design and Project Management has two decades of experience integrating design philosophy with office fitouts and commercial interior design where required.

With an extensive office design portfolio and 5 star reviews, we are one of Melbourne’s most trusted Office Designers.

Each project is a testament of our commitment to providing the professional guidance for transforming spaces into inspiring environments that reflect our clients’ vision and aspirations.

Speak with an IN2 SPACE consultant to ensure you make informed decisions when embarking on your space transformation journey. We will become your integral partner to meet your specific needs and objectives, ultimately leading to spaces that inspire creativity, collaboration, and success.

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In this article, IN2 SPACE Interior Design and Project Management explore practical tips and strategies for creating a productive workspace that supports your company’s professional goals and enhances the overall well-being of staff.

As office designers with over two decades of experience, we have first hand knowledge of the benefits of applying the principles set out below.

In today’s fast-paced work culture, productivity is a key factor in achieving success. Whether you’re working from home or in a traditional office setting, the design and layout of your workspace play a significant role in your ability to stay happy, focused, motivated, and efficient.

What is an Office Workspace?

An office workspace is a designated area within an office environment where individuals carry out their work-related tasks and responsibilities. It is a physical or virtual space tailored to support productivity, collaboration, and efficiency in the completion of job duties.

Creating a productive workspace that is right for your company will depend on office space size, layout, and interior design. This revolves around factors such as the nature of the work being performed, the organizational culture, and the preferences of the individuals using the space.

Speak with the team at IN2 SPACE Interior Design and Project Management on (03) 9348 1999

Understanding the Elements of a Productive Workspace

These three key elements that contribute to a productive workspace include:

1. Comfort:

A comfortable workspace is essential for maintaining focus and avoiding distractions. This includes ergonomic office furniture, proper lighting, and adequate ventilation.

2. Organization:

An organized workspace promotes efficiency and reduces stress. Consideration for staff storage solutions and systems for managing documents and supplies will keep the office tidy and provide workable processes for staff to follow.

3. Functionality:

An office workspace should be tailored to your staff’s specific needs and work habits. Consider the tasks that are performed regularly and design your layout accordingly, with easy access to tools and resources.

By prioritizing these elements in your workspace design, you can begin to create an office environment that fosters productivity and supports your professional growth.

Office Design Strategies for Enhancing Productivity

The essential elements of a productive workspace, are different to design strategies to optimize your environment. When IN2 SPACE Interior Design and Project Management are contracted for an office fitout, we use some of the following principles to create a workspace that encourages productivity and supports the well being of your employees.

4. Office Size:

Choose an office space that caters for your current needs and takes into account your business projections. Make sure there is adequate space so staff can perform their tasks without distractions.

5. Utilize Natural Light:

Natural light has been shown to improve mood and increase productivity. Position your workspace near windows to maximize exposure to natural daylight, and consider using light-colored curtains or blinds to control glare where needed.

6. Incorporate Ergonomic Furniture:

Invest in ergonomic furniture that supports good posture and reduces the risk of discomfort or injury. This should, at minimum include an adjustable chair, a height-adjustable desk, and ergonomic accessories such as a keyboard tray and monitor stand. Ensure there is adequate and appropriate internal lighting through the use of various light fittings.

7. Create Zones for Different Tasks:

Designate specific areas within your workspace for different tasks, such as a quiet corner for focused work, a collaborative area for meetings or brainstorming sessions, and a relaxation zone for breaks.

8. Minimize Distractions:

Identify potential distractions in your workspace, such as noise from outside sources or clutter on desks, and take steps to minimize them. This could involve using noise-canceling headphones, implementing digital tools for task management, or establishing boundaries with colleagues.

By implementing these office design strategies, you can create a workspace that is not only aesthetically pleasing but also optimized for productivity and efficiency.

Setting Up Your Workspace for Comfort and Efficiency

In addition to the overall design of your workspace, it’s important to pay attention to ergonomic principles to ensure the comfort and well-being of those working in the office:

9. Optimize Desk Setup:

Position monitors at eye level, with keyboard and mouse within easy reach. Adjust the height of chairs so that feet are flat on the floor and thighs are parallel to the ground.

10. Regular Breaks:

Incorporate regular breaks into the workday helps to to prevent fatigue and improve circulation. Use the 20-20-20 rule as a guideline: every 20 minutes, take a 20-second break and look at something 20 feet away to reduce eye strain.

11. Stay Active:

Combat the negative effects of prolonged sitting by incorporating movement into your work routine. Consider using a standing desk or a desk converter that allows you to alternate between sitting and standing throughout the day, and take short walks or stretch breaks whenever possible. Take advantage of any staff entertainment provided such as pool table, table tennis or areas to relax for a short break.

By following these ergonomic principles, you can create a workspace that promotes comfort, efficiency, and overall well-being.

Cultivating a Positive and Organized Work Environment

Finally, maintaining a positive and organized work environment is crucial for sustaining productivity over the long term. Here are some tips to help you stay on track:

12. Declutter Regularly:

Allow staff to take time to declutter the workspace on a regular basis, removing any unnecessary items and organizing supplies for easy access.

13. Establish Routines:

Develop daily routines and rituals that help your staff stay focused and motivated. This could include setting specific work hours, conducting meetings, creating to-do lists, and encouraging staff to prioritize tasks based on importance and deadlines.

14. Stay Connected:

Cultivate a sense of connection and community within your workspace, whether your staff are working remotely or in an office setting. Stay in touch with colleagues, participate in team meetings and social events, and provide an avenue for staff to seek support when needed.

By cultivating a positive and organized work environment, you can create a space that promotes productivity, creativity, and overall satisfaction for your staff. This can transpire also into giving off a positive energy that employees and your valued clients or prospects will pick up on.

Speak with the team at IN2 SPACE Interior Design and Project Management, Melbourne’s leading office designers about designing an office that you will absolutely love.

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IN2 SPACE Interior Design and Project Management has over 20 years experience in designing commercial spaces and transforming them into workspaces people love.

Commercial Interior Design Elements for Superb Office Workspaces

Carefully considered office interior design can make the right statement about your brand and business. When done to perfection, can also boost employee morale. A well designed office will take into account a range of elements that only a seasoned commercial interior designer such as IN2 SPACE will understand and implement. Note down the elements of these designs that appeal to you. This will assist us with your commercial interior design consultation with our staff.

1. A collaborative space that’s more classy and cool than a luxury hotel. You’ll be itching to come to work in this funky and highly functional workspace. This interior design uses deep rich colours, select interior fittings and depth to add a feeling of ultimate luxury. A flowing curtain with rear lighting, shapes and colour accents make this workspace inviting and a pleasure from which to work. You certainly won’t be embarrassed to invite your clients for meetings.

2. This Commercial fitout makes the brand prominent and portrays confidence. Wood paneling and matching flooring combined with horizontal lines and greenery, provides a calm and wholesome appearance. The design ‘flows’ and feels warm with ‘solid’ aesthetics.

3. The use of white as part of an office interior can be powerful and enhance the use of other colours. This crisp and clean appearance highlights the brand with no distractions or clutter, also providing an ‘open space’ impression. Makes you want to take a deep breath the moment you enter.

4. Staff retention and work culture have become more than just buzz words. Great office design now incorporates elements of fun activities and consideration for improving staff morale. This Melbourne office fitout included multiple areas for staff to relax, enjoy interactions and provide positive reasons to want to work and be at work. Giving downtime interwoven with work time can increase productivity as one study identified.  This space invites you to want to chill and defrag your brain before getting back to work.

5. Making a memorable statement about your brand utilizing commercial interior design can be achieved through the use of powerful imagery and bold colours. The style of design suited the industry and culture, turning what could be a boring computer environment into a vibrant space for workers. At the same time, clients come away with a memorable experience.

6. This award winning office design caters to bike riding enthusiasts and incorporates their interest into the commercial interior design. Open wide spaces gives the feeling of vastness yet still providing a highly functional environment suitable for its inhabitants.

7. When your office space has pokey corners or an odd shaped room that you think you can’t do anything with, consider this! Use the space as a place your staff to relax and enjoy so they go back to their desk more invigorated.

8. Using light in conjunction with colour can have the effect you want for your brand or positive experience your clients have when they visit your office. Combine this with shape and this office interior provides a calming ‘water’ effect of flow and ease.

9. The simplicity of product art positioned to add class and styled with a mono-tone of colour can leave a lasting impression. Consider if your company has product art that can be used to promote your business in line with your brand as part of your interior design.

10. It’s more popular to consider the well being and productivity of your staff. As a result, many Australian businesses are looking for an office fitout solution that includes areas for employees to enjoy the workspace. There are plenty of ways to utilise the office area for that purpose. However, it will take an expert office interior design company such as IN2 SPACE Interior Design and Project Management, to give the right advice.

Why IN2 SPACE Interior Design and Project Management as Your Preferred Office Fitout Specialist?

Our scope of office interior design and office fitout projects for a large range of industries is a testament to our expertise. Our Google 5 star reviews give you the confidence that we are one of the best office design companies in Melbourne. We welcome the opportunity to chat with you about your office space and business objectives so we can tailor our workspace solution accordingly.

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Excessive Advertising and Marketing Overload

Marketing is communicated through an array of mediums providing for more brands to compete with similar opportunities and more of them, than in years past. These include multiple social media platforms, websites, television, online advertising, print, audio, video and various channels off-line. These can be used to compliment office branding with strategically planned commercial office fitouts.

But how does the brain handle that information and what is the impact on brand recognition and retention?

How the Brain handles information

We know from research that our body sends 11 million bits per second to the brain for processing but our brain only processes 50 bits in that time frame[1]. So there’s a high chance your brand may be filtered out; lost in the noise of today.

Add to that, an excess of marketing information and consumers avoiding excessive advertising [2] and your brand could potentially, be lost along with a multitude of other brands. This all becomes a sea of bits of information the brain has chosen not to process nor retain.

The aim then is to ensure your brand is communicated in such a way that it is not filtered out.

Brand Retention

Brand retention is partially attributed to the elements that make up a brand’s identity. How well your logo, symbols, shapes, lighting, colour, tag line, music and communication of benefits are established, will contribute to consumer perceptions, brand differentiation and retention [4].

Our sensory (temporary storage), short-term (temporary & what we are currently experiencing) and long-term (longer term retention) memory is also responsible for brand retention. How we store information in our memory is based on encoding and if the information is not encoded, it is not remembered. If it does happen to be stored in our memory then we still need to rely on information retrieval [5].

Then there is the powerful reticular activating system (RAS). A great example of this is if you were looking for office space to rent or buy. You may start seeing real estate signs for offices for lease or to buy where you may not have noticed these in the past. They can suddenly appear to be everywhere.

As this will be occurring when your consumer is looking for a specific product or service in your industry, you will want to be ‘top of mind’.  This will ensure you’re included in their purchasing decision.

How Consumers React to Excessive Advertising

When exposed to excess advertising, consumers see the brand’s message is diluted and it causes dissatisfaction and irritation [3]. Further to being bombarded with information, the higher the advertising spend in a specified country, the more unhappy the consumer was two years on [6]. With consumers potentially being exposed to as many as 3,500 marketing messages in an entire day, 99% of those messages having no impact [7].

What we can take away from this vital information is that finding a balance will be key to appealing to your market. This is also pertinent to keeping their perception of your brand as a positive, quality one and aiding in brand recall when it comes time for them to make purchasing decisions.

Is Any Advertising Positive?

Advertising can still be a positive experience when implemented correctly. Given that consistency in advertising goes some way to activating brand recall, we encourage you to explore your advertising strategy with your marketing team. This should also be in line with the design of your office for branding purposes.

We encourage you to use your brand effectively at each touchpoint for pre-purchase, during the sales process and after-sales support. This can improve brand perception.

How we Implement Effective Branding Strategies

When potential customers visit your office, you want their experience to be positive and memorable. Here at IN2 SPACE Interior Design and Project Management, our aim is to effectively use branding elements strategically to enhance office visits with the aim to assist visitors to encode this into their memory.

As office designers we use frontend branding with a seamlessly integrated workspace design for staff. The amazing result is that your message is communicated through your entire organisation in line with your company values.

Here are three examples of the office design work of IN2 SPACE Interior Design and Project Management. Each company brief is different based on company values, brand and budget.

IN2 SPACE Interior Design and Project Management transformed Workspace 365’s Melbourne flagship office into a bespoke, luxurious workspace. Collaborating closely with the client, the design focused on efficiency, space utilization and targeting the desired audience. The two-level commercial fitout features a Low Key Luxe Hotel feel with exposed services, mood LED lighting and strategically placed greenery. The result is a harmonious blend of low key luxury, comfort, and modernity that has garnered excitement and enthusiasm from Workspace365 and its users.

See the client office interior design brief and our approach.

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In its early stages, this start-up secured a modest office in Melbourne’s CBD with limited funds. As the business flourished, they sought to create an appealing workspace for their young IT specialists. IN2 SPACE Interior Design and Project Management was engaged to transform the standard office into a current, socially stimulating environment aligned with the company’s vision.

See the office fitout client brief and our approach.

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The Sunshine office, occupied for many years, required a refurbishment to enhance collaboration and create an inviting waiting area. IN2 SPACE successfully revamped the reception counter and waiting space by installing a feature wall graphic, upgrading finishes, and adding casual seating, pendant lighting, and planters. The result is a transformed space that promotes a calm and inspirational atmosphere for both staff and visitors seeking assistance and support.

See the office refurbishment client brief and our approach.

While every individual will react differently based on their current state of mind, tiredness, individual characteristics and amount of exposure to advertising, you are still at risk of losing potential customers if you advertise excessively.

Becoming memorable may lay in implementing the following strategies:

1. A clearly defined brand using the elements discussed above,
2. Brand personality,
3. Customer experience,
4. Consistent advertising at various ‘touch points’ in your customer’s journey,
5. Clearly communicated benefits.

Read more about office branding and design.

Speak with IN2 SPACE Interior Design and Project Management about how we can effectively design an office space to make your brand stand out. We are expert office fitout specialists and office interior designers for Melbourne CBD and surrounding suburbs.

References:

[1] “Information Theory – Physiology” https://www.britannica.com/science/information-theory/Physiology

[2], [3] “Marketing Overload: The Impact of Information Overload on Brand Recall (A Case Study of Students of the University of Swat)”:  https://www.researchgate.net/publication/369905068_Marketing_Overload_The_Impact_of_Information_Overload_on_Brand_Recall_A_Case_Study_of_Students_of_the_University_of_Swat

[4] “Strategies For Distinctive Brands” – Judith Lynne Zaichkowsky* Simon Fraser University https://www.sfu.ca/~zaichkow/strategiesforbrands.pdf

[5] “Memory and Retrieval”  https://opentextbc.ca/introconsumerbehaviour/chapter/memory-retrieval/

[6] “Advertising Makes Us Unhappy” by Nicole Torres  From the Magazine (January–February 2020): https://hbr.org/2020/01/advertising-makes-us-unhappy 

[7] “Shopper’s eye view of ads that pass us” by https://www.theguardian.com/media/2005/nov/19/advertising.marketingandpr

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If you need to relocate your business then one of the best ways to stay organised is to use an office relocation checklist.

I doubt there is any business that enjoys the process of moving to new commercial premises.

It takes a lot of time, stress and organising of services to move to a new office.

The up side is that by moving into a newly fitout office or renovating your current office, you can give your company and brand a fresh look and give your staff a boost in morale.

But first, read these helpful tips in conjunction with the list we provide HERE to ensure your planning and office move goes smoothly.

Decide if Relocating Office is Necessary

As it’s a challenge to move office,  it’s not something that is done often unless a company experiences dramatic growth in a short space of time. Depending on the size of your office and business, the level of challenge may be greater.

As an alternative to moving and having IN2 Space Interior Design and Project Management design an office fitout, you may want to consider an office refurbishment.

To assist you with your decision on moving office, posing the following questions will help:

• Can we re-organise the space to be more efficient?
• Can we organise the flow of the business better to cater for staff and clients and interaction or consulting where needed?
• Can we partition sections of the office to provide required privacy
• Can we speak to a neighbouring office about subletting or taking on their entire space?
• Are there other floors or office spaces in the building we can use for growth or additional business needs, and hire an office designer to extend our brand and needs?

Consider the Impact of an Office Move on Staff

A study conducted on the impact of an office move on staff showed that it was important for employers to be mindful of staff feelings. People consider change to be quite personal and as a result it can sometimes make an office relocation quite difficult due to resistance and this is especially so if the change is related to how they work.

How to Move Office with Ease

In order to move office easily, the key is to be super organised.

When preparing for office relocation, organizations need to be thorough in their preparation.

It can be very demanding to maintain business as usual whilst between offices with office furniture and electronic equipment needed by staff to do their job. Then, your team needs to maintain their professional approach to servicing clients and bringing on board new ones.

Because it is a challenge to move office, it is not something that is done often. As an alternative, a business should look at an office refurbishment unless they are at capacity and need a space that caters for recent growth.

What Do I Need to Move My Office?

If it really is time to move office but you’re not sure where to or how to, then you’ll find these office moving tips valuable.  Understanding what you, as a business and your staff need in the desired new office space, should always be a priority in order to achieve a successful relocation.

If you are unsure about any of these, then IN2 SPACE Interior Design and Project Management has years of expertise and can provide some further useful information so your commercial office space is designed with the future in mind. Send us an email for some professional office design advice.

1. Make a list of all the things you want in a new office. You can literally do a brain dump and include such things as office workspace size, desks, branding or refresh of your logo, image, meeting rooms and meeting room sizes, an office with natural light, options for an office fitout with communal staff indoor area or outdoor area, floor level inside the new building.

2. A key consideration when moving office is infrastructure. Keep in mind local amenities, facilities, as well as transport connections as this is likely to attract the right staff moving forward yet cater for your current staff.

3. Use this checklist which will assist you to outline all the things that are necessary and required in your new office space. Choosing the right place for relocation can take some time and consideration, so creating the checklist well before is helpful by giving you an estimated cost. Having a budget will allow you to add or remove from your list as needed or have planned savings for your move. Using an office designer such as IN2 SPACE Interior Design & Project Management who will manage your office fitout from end to end will ensure you stay on budget and on time.

4. When it comes to searching for relocation spaces, base your search on the most essential items on your checklist, and when you find spaces that can provide those essentials, then you can look more closely at their locations. When you are done with the searches then you can select the few spaces, which are suitable for your office relocation and ultimately meet your size and budget criteria.

5. It is very important and helpful for an employer to visualize the way in which the new office space will look. Consider where each department would sit, interactions, consulting and collaboration. This will maximize the office space and ensure that visitors are always being guided to the right and correct place. At this point, it’s great to include other staff from the business in order to understand what they might like and or dislike and gain different perspectives from them with regards to the relocation of the office and your vision of this.

6. Company owner(s) should seek advice from professional office fitout experts such as IN2 SPACE Interior Design and Project Management regarding the floor plan of their intended new office space. This is because this is the right time for considering how the new office space branding should be. This is to reflect the work the organisation or company does and to boost the company’s reputation. This is also the perfect time for the company owners to decide how their office aesthetics will be. Keeping in mind that branding is not just about the logo but it is a statement within the design of the office that communicates effectively to staff and visitors.

Key Factors as a Summary for your Office Move

• Location
• Size
• Functional requirements
• Costs
• Design

Get Your Office Relocation Checklist (and move with ease)

Now for your free Office Relocation Checklist. Download it now to make your move easier.

If you want some more great tips on Office Design then we would welcome you to read our write up about how to choose an office space or speak to us today about how we can assist you with your new office. (03) 9348 1999

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Choosing office space in Melbourne may seem like a daunting exercise.

With so many considerations and much to be organised, you may feel like you’re out of your depth.

An experienced office designer such as IN2 SPACE Interior Design and Project Management is your guide to selecting an office that is right for you.

Download our complimentary office relocation checklist and speak with our team if you are moving office or before deciding on an office space. Receiving professional advice is the right move before making any office space decisions.

There are a number of factors that will assist you in making a sound choice for buying, sub-letting or leasing office space.

Following the list below will help you make better decisions for your current business situation, yet also takes into account your goals and requirements going forward. Any good business will have a business plan and this can be used to some extent to anticipate further growth and need for workspace or floorspace.

Here is a list of factors to consider when leasing office space:

1. 1. What does your business do?
   2. How Many staff are part of the business and what are their tasks and roles?
   3. Do you have branding all ready to go?
   4. What components/departments make up your business (Eg floorspace for equipment or storage verses staff workspace)
   5. Where are your customers, clients and / or distribution channels (location)?
   6. What are your future projections for the business and anticipated growth for staff, products, storage and production?
   7. What is your start up budget or objectives to review lease rates if already leasing?
   8. Are you already in a space but want to upsize or downsize your office?
   9. Consider the condition and performance of the existing building services and amenities.
   10. If the majority of staff  are transient and continually changing (call centre type business or private college / university fitout) and you need to cater for staff/students arriving to the facility via public transport, then location relative to transport services would be important.
   11. Attracting the caliber of staff required for the business may be dependent on the quality, type and location of the office. (Eg. A modern office fitout that considers employee culture.)

What Type Of Business Do You have?

Answering this question will determine to a large extent your initial requirements. If you have an online services business then you may only require a space for office staff and can project staff requirements into the future.

If you have a business with little or no customer and client attendance to the office then your space may be more utilitarian and the need to be located in a specific targeted area may be minimised.

If you have a business the requires you to stock product for distribution then you may need to consider warehouse space. Then you may house the product in a distribution facility which is separate to the admin office. Or, you may have an office attached to the warehouse.

If you have an industrial style business then you may need a special facility based on equipment.  A manufacturing business may also need specialist facilities.

With a major shift toward digital, there are also companies that require the commercial interior design of large facility server rooms and spaces. Generally these require office interior design that necessitates stringent implementation. This also includes monitored security systems within the building facility and monitoring people movement at the entering of the building through to accessing specific rooms within the leased office space.

Staff Numbers and Roles

How many staff you have is important in determining the size of the office. Then, understanding the culture and departments involved is needed in order to design an office suitable for everyone. Collaboration needs to be accounted for along with the interactivity between reception, meeting room needs and clients / staff.

What is your Brand Strategy?

Branding needs to reflect your business. We wrote about branding and colour in office design earlier and the importance of branding design throughout your office. IN2 SPACE Interior Design and Project Management, strategically incorporates branding throughout your office based on your marketing and business requirements, in order to provide exceptional office interior design. The size of the office, shape and internal structures can influence how your company is portrayed.

We take time to get to know about your business in order to design accordingly.

Storage Vs Administration

Your business type will determine the type of office or floor space you need. Consider products, marketing, storage and distribution. Then, connectivity between warehousing, administration and marketing or sales.

Do you need all departments to be in the one location or is it important to have your sales and marketing team closer to clients while the warehouse is in the outer suburbs? Whether you use two office space locations will be largely determined by storage and administration requirements.

Choosing an Appropriate Location for Your Business

Whilst it is important to consider the location of  your current and potential clients, it’s also important to think carefully about a lease arrangement that works for your staff too. With busy roads and public transport, employees would prefer to either work at a location that is close to home or commute to a location that has something to offer.

Big brands may attract staff who are prepared to travel but if you are just starting out, hiring the right talent and asking them to come to some remote location or somewhere a long way from home may be tricky.

Choose somewhere fairly central to your clients that is within your budget and close enough to the demographic of potential employees. Keep in mind that your Melbourne office fitout needs to also take into account a carefully planned workspace to enhance employee productivity and well being.

A company that shows consideration for staff through design shows a commitment to their well being and you are more likely to attract a high caliber of staff appropriate to your business.

Lease Office Space and Sub-letting

Finding the ideal size for your office can be challenging. It is possible to find a sub-lease that is attached to a larger business who still has extra room.

You can negotiate with them for a smaller space with the option to take on more space if needed. This will allow for your growth if that is your plan. Or, you can consider leasing a larger space yourself and subletting the part you don’t need, until you do need it as growth dictates. This is a great way to reduce your rental costs.

If you want to lease direct then think careful about your brand strategy and workspace design. We can assist you with layout and Melbourne fitout design options, so having an initial discussion with IN2 SPACE Interior Design and Project Management, prior to signing a lease can be a worthwhile exercise.

It may be that you need more than one office in various locations. Consider both options of sub-letting and direct lease. Real Estate Agents will often give you a couple months free rent for signing up. Further it’s a good idea to weigh up the risk Vs return and also have a contingency.

Melbourne Office Fitout Budgeting

Just like any endeavor, managing your budget is crucial for a successful office fitout. Before diving in head-first, it’s wise to consult with us to outline your requirements. We provide a full interior design project management service so you can stay within your budget and have the project completed on time. Office interior design varies in cost depending on office layout, structures, size and your branding requirements and interiors.

We’re here to collaborate with you, understanding your workspace layout needs and aligning them with your business objectives.

Remember, investing in your workspace design isn’t just about the initial outlay—it’s an investment in the future of your company. Our commercial interior designs are forward-thinking, ensuring that your space evolves with your business rather than becoming stagnant and outdated.

Determine the Stage and Maturity of Your Business

Assessing the stage and maturity of your business is an important element in determining your office fitout requirements. Take a moment to evaluate where your company stands and align your needs accordingly.

Whether you’re a burgeoning startup or a well-established enterprise, our tailored solutions cater to your unique stage of development. Let’s work together to create a workspace that you, your clients and your staff love, no matter where you are on your journey.

Your Business is Brand New and you are Looking for Office Space

As you dive into this exciting chapter, finding the ideal office space is a crucial step. By now, you’ve likely completed a branding exercise, with your business logo and marketing materials primed and ready for action. Whether you’re searching for a cozy space for a handful of staff or starting with just a dynamic duo, we’re here to be your ‘go to’ for the ultimate office space design.

While this stage of entrepreneurship brings boundless opportunities, it’s also accompanied by its share of risks. However, as a savvy business owner, you understand the importance of taking calculated risks for long-term success. Selecting the right office space now sets the foundation for future growth and expansion.

One of the key advantages at this point in time, is the ability to tailor your office space to your current needs but not discounting future growth. From layout considerations to amenities, you have the flexibility to create a workspace that fosters productivity and creativity. Moreover, with a solid marketing strategy and business plan in hand, you can forecast future space requirements as you scale your operations, particularly in areas like wholesale or distribution.

At IN2 SPACE Interior Design and Project Management, we’re committed to helping you navigate this exciting transition. Let’s to find a space that not only meets your current needs but also aligns with your long-term vision for success. Get in touch today for expert advice!

Your Business is Growing and you Need Larger Office Space

With expansion comes the need for larger office space to accommodate your flourishing team and operations. Whether you find yourself in a location with additional space available or in an office that now feels cramped, we’re here to help you navigate the next steps.

If you’re fortunate enough to have extra space in your current location, let’s discuss how to optimize it to suit your evolving needs. Our team specializes in designing office layouts that seamlessly integrate with your growing requirements, ensuring your space remains conducive to productivity and collaboration.

On the other hand, if your current office is bursting at the seams, don’t fret. We can evaluate the feasibility of restructuring to make room for your expansion aspirations. In some cases, relocating to a larger space or securing additional floors in a multi-storey building might be the best solution. We’ll guide you to ensure a smooth transition.

It’s essential to make informed decisions that align with your business’s vision. That’s why reaching out to us for expert advice can make all the difference. Give IN2 SPACE a call at: +61 3 9348 1999, and let’s discuss how we can support your growth journey.

Resources:

(No affiliations with these companies. Speak with us on 03 9348 1999 about your office space shortlist).

Real Commercial Office Spaces Melbourne

Knight Frank Office Spaces in Melbourne

Colliers Office Spaces in Melbourne

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Designing an exceptional office requires a level of competence and experience that will take into account your company brand, colour and workspace.

These are just a few of the elements that make up an office design that gives your company the ‘wow’ factor. So let’s break that down so we can get a better idea of how that all comes into play with your ideal Melbourne office fitout.

Company Branding

A company’s brand is usually developed before you decide on the location of your office. Thus sometimes company branding and colour needs to be integrated based on the existing floorspace shape and internal structures whilst still maintaining integrity and marketability.

It’s important for any office interior designer to get a good grasp on your brand, company vision and identity. This needs to be accurately reflected for your products and services, clients and staff. Your reception or initial ‘meet and greet’ area can set the tone for visitor experience and interactions with you so it’s extremely important to get this right.

Surprisingly, how your office is designed based on your brand can impact the productivity of your staff. Further, how we communicate your brand is based on your culture and an expression of your vision and actions. For example, a nicely designed space that accounts for staff would provide natural light, office interiors and furniture that provide for health and comfort, amenities and facilities that reflect the culture; whether it be an active staff area or a quiet area.  Attention to this shows a company’s commitment to their employees well-being and the payoff is worth it. Staff retention, happiness and effective productivity are huge cost savers.

An old and tired office design can be transformed with a refresh for the present and also design considerations for the future. This can include changes to your company logo to portray the look you want in line with your company mission, values and actions. IN2 SPACE Interior Design and Project Management, has been hired on many occasions to provide refurbishments for a variety of brands and office buildings and spaces. Ready to talk about your office design? Call us on 03 9348 1999

The idea here is to maximise the use of your brand yet at the same time, keep it consistent from entry point, through workspace, through to staff room. Great design shows your brand as permanent but moving forward through the years.

Understanding Colour and its Impact

We are surrounded by colour; colour in various shades, shapes and sizes. Then, when viewing online, colours can be variable. We make extremely fast decisions about how we choose to interact with people and products and a staggering 62 to 90% of this assessment is based on colour alone.

While there are other variables that do impact the perception of colour based on personal experiences and events, colour can still be a powerful influence and should be explored for its potential for your business.

Colour can be used to influence emotions. It can assist in many areas such as appetite reduction, calming people down and influencing perception of wait time. Further detailed research has been conducted to take into account more specific elements of colour when it comes to design.

Let’s take a look at some office designs:

Aside from our own office design portfolio, take a look at the designs below. Think about the ‘look and feel’. What atmosphere is it creating, how are the company colours used and how is the company brand displayed and portrayed? How does that space make you feel? How is it taking into consideration, clients, staff and anyone considering buying or working for the company?

The following image is of a Google office. You can see the reception desk (in blue) behind the casual area. Bold, strong statement with large branding. Having a known brand name helps with perception. There aren’t many people that do not know ‘Google’. (Image credit)

The following image is a very different design to the one above for a completely different company. This office is built in a garden setting for an architectural firm. The interior is light, creative and makes use of nature to compliment the design and add to the appeal for employees. (Image credit)

This following office we designed for Wisewoulds Lawyers. Tradition and trust flow through with colour, structure and design.

The following uses strong branding colours incorporated with shape, structure and lines to highlight the brand. See the office fitout for MD Projects.

Keep in mind  that while it might seem like the ‘ideal’ design is cool and funky, a brand needs to convey the company values and image. Therefore what works in one case may not work for a completely different business. That’s where you, like all our clients, will lean on the experience of IN2 SPACE Interior Design and Project Management for an office workspace design that works for your business.

What are the Best Colours for Office Design?

Ideally, you have thoughtfully chosen brand colours that work for your company that are also based on research. So what are the best colours for an office fitout or interior design? Colours need to fit with your business model and market your brand effectively, not to its detriment. While one colour does not ‘fit all’, selecting the right brand colours can have an effective impact on the majority of those who attend your office.

If you have already decided on your office colours then we can assist you with the use of colour in the office floor plan layout and design to make a statement to clients and enhance employee morale.

Having a thorough comprehension of the elements that make an exceptional office design is where our reputation here at IN2 SPACE Interior Design and Project Management, precedes us. If you do not have any established brand colours yet then speak with our team or your marketing and branding people before making a decision.

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There are some basic principles in creating a sustainable / green workplace. Test A sustainable or ‘green’ workplace is one that significantly reduces or entirely nullifies the harmful effects it has on both the employees working within it, as well as the natural environment surrounding it.

This is achieved through a variety of ways, such as incorporating eco-focused operational strategies, adopting energy-saving technologies, and paying attention to staff needs.

Creating a sustainably ‘green’ office in Melbourne while minimising an office fitout’s ecological impact – its carbon footprint – can be attributed to the following three basic principles: environmental protection; economic development; and social development.

Office Interior Design Planning by IN2 SPACE Interior Design and Project Management

The successful integration of these key principles spans the entire ‘life’ of an office – from the initial stages of a project’s development and its interior design plan, through to its day-to-day operation, as well as future office refurbishments, including:

• • • design: office space planning for built-in sustainability through efficient utilities & optimal layout,
    • construction: utilising renewable building materials & environmentally-friendly waste management/recycling services,
    • operational practices: ensuring total energy efficiency & cutting down on wasteful resource use.

Get in touch via email to arrange a time to speak or feel free to call us now on 03 9348 1999

Workplace Design Planning and Social Factors

Protecting the natural environment by recycling, managing energy consumption, and using natural materials and resources more efficiently is only one focus of a sustainable or ‘green’ workplace. Sustainability is also concerned with progressive social development through avoiding or resolving physical and psycho-social issues within the working environment such as bullying, stress due to being over-worked, and highly-repetitive or dull, menial labour.

With the evolution of business, the integration of modern office designs to enhance employee workplace satisfaction are a serious consideration when we design workspaces for our clients.  How we design workspaces reflects brand identity, sustainability, future planning and work-ability.

Ethical economic responsibilities are of additional importance to maintaining a sustainable office, by offering wages that maintain a basic standard of living, as well as providing a suitable workspace to ensure the health, safety, and comfort of employees with adequate resources for competent productivity.

All Encompassing Office Interior Design

Working towards these goals is key to establishing a sustainable and ‘green’ workplace that looks to the future of its surroundings, as well as to that of its employees. This ensures increased levels of job satisfaction, higher levels of workplace efficiency, and ultimately, more success.

Through comprehensive office space planning, sustainable business practices focused on environmental, economic, and social development can be achieved – and any Melbourne office fitout that takes these spheres into account will ultimately reap the greatest rewards.

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Although office and commercial interiors are considered to be low-risk when it comes to OHS (Occupation Health and Safety) in an office environment, they still, however, contain numerous health and safety hazards.

As such, they require careful planning during the commercial interior design phase and monitoring to reduce the risk of incidents, preventing serious health issues in the office environment.

Choose an Office Fitout Interior Designer with Experience Designing with OHS in Mind

Similar to any workplace, Melbourne’s commercial and office fit-outs also need to have their hazards identified, with risk assessments carried out in order to effectively implement control measures used to reduce the likelihood of workplace incidents occurring. IN2 SPACE Interior Design and Project Management have two decades of experience in commercial interior design.

Workplace Risks and Safety Resources for Your Office

Providing first aid in accordance with Work Health and Safety Regulation (WH&S) will ensure resources are available to assist workers should the need arise.

Here are some great resources and complimentary guides for you to use in your workplace.

Some common workplace hazards in the office include:

• poor or inadequate lighting, resulting in eye strain,
• ergonomic hazards such as repetitive movement, inefficient workplace design/uncomfortable workstation height, or poor body positioning,
• extremes in temperature, due to air conditioning and poor office acclimatization,
• manual handling hazards such as lifting, carrying, or moving heavy boxes and equipment (this also includes sustained or awkward working postures),
• slip, trip and fall hazards due to loose bathroom tiles, untidy computer cables, or frayed carpeting,
• electrical hazards such as faulty kitchen appliances, loose power sockets, or frayed cabling,
• highly contagious illnesses spread by sick employees, such as colds and the flu,
• fire hazards such as damaged power cords, blocked walkways and fire escapes, or large quantities of highly combustible materials (paper, furniture, adhesives, and aerosols),
• chemical hazards such as cleaning products and highly corrosive disinfectant chemicals,
• stress hazards such as lack of work variety, excessive time pressures/deadlines, or workplace bullying.

All the aforementioned health and safety hazards – once identified – need to be risk-assessed and controlled. This is achieved by determining the likelihood of each risk causing a serious injury and, based on that assessment, establishing control measures and adequate safety procedures to reduce or eliminate those risks.

After implementing the control measures, it’s essential that they are monitored and regularly reviewed to ensure they remain effective, and that employees in every office and commercial fit-out stay safe.

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